| ORGANIZED FEBRUARY 1964 WITH 8 MEMBERS INCORPORATED WITH THE STATE OF UTAH IN APRIL 1965 |
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| ⤝ ARTICLE I - PURPOSE ⤞ | ||||
| SECTION 1: NAME | ||||
| The name of the club shall be the Corvette Club of Utah, Inc. | ||||
| SECTION 2: PURPOSE | ||||
| The general purpose of the Club will be to promote increased enjoyment of the Corvette ownership to the Club members by providing planned, regulated, social and competitive activities, to provide support to charitable organizations, and to encourage careful and skillful driving on public highways. | ||||
| ⤝ ARTICLE II - FISCAL YEAR ⤞ | |
| SECTION 1: FISCAL YEAR | |
| The fiscal period of the Club will run from January 1 of each year to December 31 of the same year. The point system for Member of the Year Competition (Article XI) will run for the same time period. | |
| ⤝ ARTICLE III – MEMBERSHIP ⤞ | |
| SECTION 1: MEMBERSHIP | |
| Membership in the Club will be restricted to Corvette owners and 1 (one) Companion Member who hold a valid license to operate motor vehicles upon the public roads and who are properly insured. Associate members need not own Corvettes. | |
| SECTION 2: CLASSES OF MEMBERSHIP | |
| Member: A Corvette owner as specified in ARTICLE III Section 1,
having made application for membership and receiving approval as outlined in ARTICLE III Section 3.
Companion Member: Any person that has made application and has been approved for companion membership with a specific Corvette Owner Member. Associate Member: An interested relative of a member, not having made application for membership or having paid the members dues. Honorary Member: Any person or company nominated and elected to such membership in the Club through the election procedures as outlined below for the election of Club Officers under ARTICLE V. |
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| SECTION 3: APPLICATION FOR MEMBERSHIP | |
| Applicants submit a completed and signed official Club Application for Membership (available from the Membership Chair or the Club's website)
for themselves and their companion, together with the initiation fee and the appropriate dues for the remainder of the fiscal year (see
ARTICLE III Section 6) and will show a valid motor vehicle operator's license, will show evidence of ownership of a Corvette, and proof
of public liability insurance coverage on that Corvette. These requisites will be reviewed by the Membership Chair
or the Treasurer and annotated on the application.
Applicants who submit an application without a Companion Membership application can request a Companion Member be added to Applicant's membership at a later date by submitting an amended application form to the membership chair. Seniority in the Club For the companion will start at time of application and approval. Applications and amended applications will be reviewed/approved by the officers. The Membership officer will present the new member and/or companion Menber to the other officers for approval by email, phone or at the next officer’s meeting. The officers must do the voting within four days of notification by email. The Membership officer at the next officer's meeting will present final vote on the new member and the final vote entered into the minutes. Approval of an application requires a majority vote of the officers. Applications may be rejected for cause. Any member may inform officers of reasons why an application should be rejected. Upon successful completion of the application/review process, new members will be introduced and given their membership package at the next meeting. Nonmembers are expected to initiate the application process after attending no more than two scheduled Club functions. Associate and Honorary members are excluded. An applicant for membership not having a valid operator's license, as a penalty of traffic law violation may not become a member until the proper authority has withdrawn the restriction. |
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| SECTION 4: RESIGNATION | |
| Any member may resign by directing a letter of resignation to the Club President. His/her resignation shall be effective upon receipt, provided all indebtedness to the Club is paid. No refund of fees or dues will be made to the resigning member. | |
| SECTION 5: EXPULSION | |
| A member having their license revoked as a penalty for traffic violation forfeits Club
membership and all rights and privileges thereof, effective the date the revocation is legal and/or such a revocation
is made known to the Club President or other Club officer. The club member that is expelled under this provision will
be notified by mail of this expulsion. A Club member expelled under this section is not entitled to any refunds or
monies paid to the Club as fees or dues. An expelled member may rejoin the Club when the term of the license revocation
has elapsed by submitting a written application for membership and the appropriate amount of dues to the
Club Membership Chair.
A Corvette owner having become a Club member, then selling or otherwise disposing of the Corvette may retain Club membership if that member so desires. However, should it become evident to the Club that such a member has lost interest in the Club a ruling majority may cancel the membership. Membership will automatically lapse for nonpayment of dues at the end of February each fiscal year. This clause, however, is subject to ARTICLE III Section 6 Any member may be expelled for an infraction of the Club rules or causing embarrassment to the Club or Club Sponsor [Article VII Section 4], or such other causes as may be determined by the Club President and approved by the majority of the Club officers. The member will be notified by mail of an action to expel and cause for expulsion. The member will have an opportunity to submit in writing or in person his/her position on any cause for expulsion of which he/she has been notified. The member will have 15 days to respond to the notice to expel. After the member has submitted their position or the 15 days after notice has expired, a majority vote of the Club officers will determine if the member will be expelled. |
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| SECTION 6: INITIATION FEES AND DATES | |
| The initiation fee for members and their companion member’s spouses or companions will
be $35.00 (thirty five dollars) and will include up to two name tags, a club window decal and copy
of the bylaws. A member that makes application without a companion member may add one companion member without
paying any additional fees. If a companion member changes and the member makes an application to remove a
companion member and add another, they must pay 100 percent of the cost for the new companions name tag.
The annual Club dues for Member and their Companion Member shall be $40.00 (forty dollars) per fiscal year. Associate Members and Honorary Members are not required to pay any initiation fees or dues. Club dues are due annually at the beginning of the calendar year regardless of when the member joined during the year and must be paid by the end of February. Should a member fail to pay his/her dues by the end of February, the person will no longer be considered a Club member. They will not be able to participate in future Club events or vote until they renew their membership and pay their dues in full. After the end of February and before July 1st, the member may pay their dues plus a ten-dollar ($10.00) late fee. After July 1st, the individual's membership terminates. For the next 2 years, the option of Òcoming backÓ to the club and only being responsible to pay only the annual club dues, (not the membership fee) will be offered. This will reinstate them as a member however they will start anew with club seniority. If new membership name tags are needed, the member will be responsible for the cost. Note that this Òcome backÓ reinstatement is good for one time only. After 2 years the former member must apply as a brand-new member and pay the application fee and dues accordingly. Applicants joining the Club in the first six (6) months of the fiscal year (January through June) will pay the initiation fee of $35.00 (thirty-five dollars) and the full year's dues of $40.00 (forty dollars), for a total of $75.00 (seventy-five dollars.) Applicants joining the Club in the last six (6) months of the fiscal year (July through December) will pay the initiation fee of $35.00 (thirty-five dollars) and will pay a fee of $20.00 (twenty dollars) for dues for the remaining fiscal year, for a total of $55.00 (fifty-five dollars.) Any changes to the annual dues amount can be made annually. Any proposed dues change will be made at the October club meeting during the nomination for officers. The proposed new dues amount will be on the ballet for offices. A simple majority vote is needed for approval. The new dues would go into effect January 1 of the next year. Any Member paying dues prior to January 1 would not be required to pay any additional increase. The members will be notified of the proposed new dues amount in the November December Corvette Gazette. |
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| SECTION 7: PRIVILEGES OF MEMBERSHIP | |
| Members and Companion Members are entitled to all Club privileges. Associate and
Honorary members are entitled to participate fully in all Club events both social and competitive, but are subject to such
fees as may be assessed members for participation in the events. Associate and Honorary Members may not vote, may not hold
office in the Club and may not participate in the annual Member of the Year competition. This restriction may be waived for
a specific Associate or Honorary member by consenting vote of a Club ruling majority.
Any member whose dues are not paid, and is not a member in good standing, will not be allowed to vote on any issue. |
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| ⤝ ARTICLE IV - MEETINGS ⤞ | |
| SECTION 1: ANNUAL MEETING | |
| The Annual Meeting of the members will be held the 3rd (third) Wednesday of October of each year for the purpose of nominating new officers, reports from old officers and committees, and such other business as may properly come before the meeting | |
| SECTION 2: ELECTION MEETING | |
| Election for new officers will be held the 3rd (third) Wednesday of November of each year [ARTICLE V]. | |
| SECTION 3: MONTHLY MEETING | |
| Regular monthly business meetings will be held the 3rd (third) Wednesday of each month with at least one meeting to be held in the Southern Region and one meeting to be held in the Northern Region during each year. | |
| SECTION 4: QUARTERLY REPORT MEETING | |
| The business meetings in January, April and July are hereby designated as quarterly meetings. At these meetings and the Annual Meeting in October, a formal Treasurer's report for the current Club financial situation will be made to the membership or published quarterly in the Club newsletter. The reporting periods will run from January 1 to March 31, April 1 to June 30, July 1 to September 30, and October 1 to December 31. Also at these meetings, a report of the current point totals in the Member of the Year Competition will be made concerning the ten (10) top positions. | |
| SECTION 5: SPECIAL MEETING | |
| Special meetings may be called by the President in addition to regular meetings. | |
| SECTION 6: CLUB RULING MAJORITY | |
| All Club actions, and amendments to the Bylaws must be passed by a two-thirds (2/3) majority vote of the members present at the monthly meeting where the subject is discussed. All decisions other than the election of officers at the election meeting are to be considered Club actions. The election of officers and voting by proxy or absentee ballot shall be done as provided for under ARTICLE V. | |
| SECTION 7: POLICY DECISIONS | |
| Any decisions regarding Club policy that require an immediate decision may be decided by a vote of the majority of the Club officers. | |
| ⤝ ARTICLE V - OFFICERS ⤞ | |
| SECTION 1: OFFICER ELIGIBILITY | |
| Corvette Club of Utah (CCU) members will be eligible to run for Officer positions after at least 6 months or more of membership.
The officer eligibility year for attendance will run from October 1st to September 30th. |
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| SECTION 2: NUMBER OF OFFICERS | |
| The officers of the Club shall be: President, up to three (3) Vice Presidents, Secretary, Treasurer, Editor, Historian, Membership Chair, Special Events Chair, National Corvette Museum Public Relations Ambassador, and Web Master. They shall serve for one (1) year. | |
| SECTION 3: SELECTION OF OFFICERS | |
| Candidates for office shall be selected and nominated on a voluntary basis. Candidate selections
will be made during the Annual Meeting in October of each year. During that meeting, candidates may volunteer or be nominated
for office. Candidates may provide a brief explanation of their qualifications for the office they seek at the annual meeting. Any candidate for the office of President must have been a member for at least one year with a minimum of fifty percent (50%) attendance at club monthly meetings and club point events and served as an officer in any capacity prior to being nominated for President. Point events are determined by the officers, and are so noted on the web page and in the club's newsletter. Should no prior or current officer accept the nomination for President, this requirement may be waived at the Annual Meeting in favor of the nominated member [ARTICLE IV Section 6]. The Secretary will record the names of the candidates for the various offices during the meeting. Members not able to attend may obtain a list of the candidates on or after that date from the Secretary. Ballots for officers will be cast at the Election Meeting in November of each year. Ballots are to be marked in secret and submitted to the Election Committee at the beginning of the Election Meeting. Voting by proxy or absentee ballots should be mailed or hand delivered to the Election Committee in a sealed envelope marked as a ballot on the outside. The address to mail the ballot will be included on the ballot enclosed with the November/December Corvette Gazette. The Election Committee must receive mailed ballots prior to the Election Meeting in order to be counted. A member may not vote unless his/her dues for the current fiscal year have been paid [ARTICLE III Section 7]. All officers shall be selected by a majority vote of the valid ballots submitted to the Election Committee at the Election Meeting. The flip of a coin shall determine the winner in the event of a tie for any office. In the case of a three or more tie for an office, the winner will be determined by the luck of the draw. A box with slips of paper equal to the number of people tied for the office shall be used. The winner shall be the person that draws the marked slip. In the event that an officer position is vacant, any officer resigns, or an officer becomes unable to hold office before the end of his/her term, the remaining officers shall appoint a member to fill the vacancy of the current term, subject to the approval of the Club by the consenting of two-thirds (2/3) Club majority [ARTICLE IV Section 6]. An officer may be removed from office by the consenting vote of two-thirds (2/3) Club majority [ARTICLE IV Section 6]. All officers are expected to attend monthly officers' meetings in addition to regular Club meetings, and as many events as possible. As officers, however, they are not eligible for the Member of the Year traveling trophy. Officers are encouraged to meet and greet new members, guests, and established CCU members at events and meetings. |
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| SECTION 4: ELECTION COMMITTEE | |
| The Election Committee shall consist of one non-running or past officer and two (2) members. The officer and members will be appointed by the majority of the current officers with the consent of the members [ARTICLE IV Section 6]. This shall be done at the Annual Meeting. | |
| ⤝ ARTICLE VI - OFFICERS DUTIES ⤞ | |
| SECTION 1: DUTIES OF THE PRESIDENT | |
| The President will preside at all meetings of the members and officers and will administer all Club activities. The President may call special meetings of members under the provisions of ARTICLE IV Section 5. The President will be the Chief Executive of the Club. | |
| SECTION 2: DUTIES OF THE VICE PRESIDENTS | |
| In the absence of the President, or in the case of his resignation or inability to act, the duties usually pertaining to that office will be performed by one of the Vice Presidents chosen by the other Club officers. In the event it becomes necessary to replace the President, a vote will be taken among the Club officers to determine which Vice President will become President. Each Vice President will assist the President as requested in the administration of the Club, and will act as advisors in coordinating activities in their specific regions. | |
| SECTION 3: DUTIES OF THE SECRETARY | |
| The Secretary will attend all meetings of the members and officers and will record the minutes and votes in a book kept for this purpose. The Secretary will have custody of the Club's records of the members' attendance and of points earned for the Member of the Year Competition. In the absence of the Secretary from any of the said meetings, the presiding officer will chose a Secretary pro tempore. The Secretary will also provide reports at the quarterly meetings, as outlined in ARTICLE IV Section 4. | |
| SECTION 4: DUTIES OF THE TREASURER | |
| The Treasurer will, subject to such conditions and restrictions as may be made by the officers,
have custody of all Club monies, debts and obligations belonging to the Club. The Treasurer or any Club officer will
be authorized to accept Club memberships or any other monies. Receipts will be issued to any person applying for
membership and paying dues to any officer. The Treasurer will keep up-to-date membership records. The treasurer will create a yearly budget that will define the club expenditures for the fiscal year. This budget will be presented to the club membership at the March quarterly meeting and posted in the March - April Gazette. A simple majority vote of the Members present at the March meeting is required for approval of the yearly budget. Any expenditures outside the budget must be approved by the membership in accordance with ARTICLE IV, Section 6. The Treasurer will receive all monies of the Club and deposit it into the Club bank account, and will make all payments of Club debts upon approval of the majority of the Club Officers. All contracts, checks, drafts, notes and other orders for payment of money will be signed in the name of the Club Treasurer and countersigned by the President or Vice President in Charge. The Treasurer will give a report of the financial status of the Club at the quarterly meeting or published quarterly in the Club newsletter, as outlined in ARTICLE IV Section 4. No obligation, debt or other liability will be incurred by the Treasurer without the specific approval of the majority of the officers and in accordance with the approved budget. Additionally, the following limits are placed to obligate Club monies for any expenditures outside the budget; (a) five hundred dollars ($500.00) by two-third (2/3) majority vote of the officers, (b) any expenditure exceeding five hundred dollars ($500.00) will be voted on at a monthly Club meeting in accordance with ARTICLE IV Section 6 In the absence of the Treasurer from any activity, the presiding officer will appoint a Treasurer pro tempore. Any monies collected will be turned over to the Treasurer at the first opportunity. |
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| SECTION 5: DUTIES OF THE EDITOR | |
| The Editor will be responsible for assigning members to report on Club activities
(including awards won and notify the Secretary), keeping a calendar of events and assembling the Club's newsletter at
bimonthly intervals. The Editor will maintain communication with the President regarding the newsletter contents. The club newsletter (Gazette) is published on the club website and can be downloaded in its entirety or individual pages by members when printed copies are desired. The editor will forward a final copy of the Gazette in a suitable format agreed to between the Club Editor and Club Webmaster for publication to the club website before the start of each bi-monthly period. |
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| SECTION 6: DUTIES OF THE HISTORIAN | |
| The historian will be responsible for recording events of the Club and to keep a pictorial account of Club events; maintain a scrapbook in an orderly fashion to be the property of the Club; purchasing and developing film, scrapbook, supplies, etc., and will be reimbursed by the Club. If unable to attend a function, the Historian must designate an alternate to take pictures. | |
| SECTION 7: DUTIES OF THE MEMBERSHIP CHAIR | |
| The Membership Chair will be in charge of recruiting all prospective Club members. It will be his/her responsibility to explain Club policies to prospective members. Responsibilities will also include assisting prospective members in the completion of membership applications and collecting initiation fees and dues. The Membership Chair will issue a membership packet containing a decal, membership cards, Club Bylaws, nametags and information leaflet. The Membership Chair will also introduce all new members to the Club as a whole, as well as to individual members. The Membership Chair will maintain a supply of nametags, window decals and supply of sewn patches. | |
| SECTION 8: DUTIES OF THE SPECIAL EVENTS CHAIR | |
| The Special Events Chair will direct - in coordination with the Club officers - the selection and planning of all Club events which includes planning, coordination, and follow through. This person will coordinate formation of CCU member/officer teams to organize specific Club events. The Special Events Chair will coordinate fund-raising activities in support of the Club selected charity(s). | |
| SECTION 9: DUTIES OF THE NATIONAL CORVETTE MUSEUM AND PUBLIC RELATIONS AMBASSADOR | |
| The National Corvette Museum Ambassador will be the communication link between the
Corvette Club of Utah and the National Corvette Museum and must be a current member of the National Corvette Museum.
The Ambassador will keep the members informed of Museum activities, events and Corvette enthusiast’s desires. The Public Relations Ambassador is responsible for public promotion of the Corvette Club of Utah and the club's activities. With direction from, and with the knowledge of the Board of Officers, the NCM and Public Relations Ambassador is free to maintain contact with the various media sources. These sources may be, but are not limited to, newspapers, radio, television, magazines, as well as Corvette Clubs and associations in Utah and in other states. |
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| SECTION 10: DUTIES OF THE WEB MASTER | |
| The Web Master will be responsible for the maintaining and updating of the Club's official website - www.corvetteclubofutah.org. Information on the website will be in harmony with the purpose of the Club. Information will be updated on a regular basis, giving Club members and prospective members current information about Club events and activities. The Web Master will keep Club officers informed of significant changes to the web page. The Web Master will be responsible for the official copy of the Club bylaws as outlined in ARTICLE X SECTION 2. | |
| SECTION 11: ASSUMPTION OF DUTIES | |
| Another officer if necessary may assume any officer’s duties. | |
| ⤝ ARTICLE VII - ACTIVITIES ⤞ | |
| SECTION 1: ACTIVITIES | |
| The activities of the Club will consist of planned trips, social gatherings and competitive events as directed by the President and the Special Events Chair. Events will be planned and scheduled at regular meetings of the Club officers. Any suggestions from the Club members will be welcome. Any member wishing to plan and direct an event will be welcome to do so, as long as the Club officers feel the event is in keeping with Club policies and purpose. Any committee required to organize an event will be formed according to the provisions in ARTICLE IV Section 5. | |
| SECTION 2: NOTIFICATION OF ACTIVITIES | |
| Members will be advised of all meeting and events via the Club website, Club newsletter, telephone and email when time does not permit a mailed notification. Activities will be planned in advance so that all particulars may be outlined on the Club website and in the Club newsletter. An attempt will be made to notify all members of changes or new activities by telephone or email. The website will be updated regularly to reflect current information about Club events and activities | |
| SECTION 3: PARTICIPATION IN ACTIVITIES | |
| All members in good standing will be allowed to participate in any open event. For events
where only limited participation is possible (such as some car shows, etc.), members with the highest point standing
will be given first consideration. A vote of Club officers will settle any disputes. Any member participating in Club displays, etc., will conform to the Club's standards for that display. Additional promotional signs or displays for the purpose of personal gain or profit will not be permitted, unless specifically approved by the officers. |
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| SECTION 4: CONDUCT OF MEMBERS | |
| Club members participating in all Club activities will conduct themselves in a socially acceptable manner. Anyone causing embarrassment to the Club or Club Sponsor will be subject to expulsion under ARTICLE III Section 5 | |
| SECTION 5: MEMBER ORGANIZED EVENTS | |
| Events that are organized by Club Members will be counted as points events toward Member of the Year. Organizers of said events will be required to provide attendance information to the secretary and photos to the historian. The organizer is also required to provide an article for the Vette Gazette. | |
| ⤝ ARTICLE VIII - CLUB ROSTER ⤞ | |
| SECTION 1: CLUB ROSTER | |
| It will be Club policy to provide rosters of member's names, addresses and phone numbers to the Club officers only. A general distribution of rosters will not be made in an attempt to preserve the privacy of the membership. | |
| ⤝ ARTICLE IX - LIABILITY ⤞ | |
| SECTION 1: PERSONAL LIABILITY | |
| All persons or corporations extending credit to, contracting with, or having any claim against the Club or its officers, will look only to funds and property of the Club for payment of any such contract or claim or for payment of any debt, damage, judgement, or decree or any other money that may otherwise become payable to them from the Club or the officers; so that neither the members of the Club, the officers, present nor future, will be liable personally therefore. | |
| SECTION 2: WAIVER OF LIABILITY | |
| All participants in any Club-sponsored activity for which a participation entrance fee is required must sign a liability waiver that will release the Club from liability for damages caused by or to the participant. | |
| ⤝ ARTICLE X - BYLAWS ⤞ | |
| SECTION 1: AMENDMENT TO THE BYLAWS | |
| The officers of the Club or any ten (10) voting members by written proposal submitted to the President may propose an amendment to the Bylaws. Upon such a proposal being made, the proposal shall be made to the members at the next regularly scheduled membership meeting for review. The changes will be then posted on the web site until the next regularly scheduled meeting for member comments, at which time a vote will be taken. If two-thirds (2/3) of the members present that are qualified to vote, vote in favor of the proposal, the proposed amendment shall thereby be approved and adopted. All proposals brought before the Club must be in writing and may be modified by the proposing member after discussion, but must be in writing when an approval vote is made. | |
| SECTION 2: OFFICIAL COPY OF THE BYLAWS | |
| The official copy of the bylaws will be maintained on the Corvette Club of Utah's web site by the webmaster. Changes to the bylaws, once approved by the membership, will be provided to the webmaster in both hardcopy and softcopy form. The webmaster will maintain a record of changes, also reviewable on the Corvette Club of Utah web site. | |
| ⤝ ARTICLE XI - YEARLY AWARDS ⤞ | |||||||||||
| SECTION 1: MEMBER OF THE YEAR COMPETITION | |||||||||||
| To further encourage participation in the Club, an annual Member of the Year Award is hereby established. Points will be awarded to members for their participation and a winner will be determined by the highest score for each calendar year. Recognition and presentation of the Club traveling trophy will be made at the annual Awards Banquet to be held near the beginning of the next year. Participation awards will be given to runners-up as appropriate. Club officers will not be eligible to receive these awards, as their participation in the Club activities is part of the job. | |||||||||||
| SECTION 2: POINT SYSTEM FOR MEMBER OF THE YEAR COMPETITION | |||||||||||
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| ⤝ ARTICLE XII - LOGO ⤞ | |
| SECTION 1: LOGO | |
| The Corvette Club of Utah logo is a trademark of the Club and any use of the logo must be authorized by a majority vote of the officers. | |
| ⤝ ARTICLE XIII - CLUB CHARITY ⤞ | |
| SECTION 1: CLUB CHARITY | |
| The Club may select a charity that they will donate to. The selection will be on an annual basis. At the annual meeting, a charity may be nominated for selection. The nominated charities will be placed on the election ballet and determined by majority vote at the election meeting. The selected charity will be the Club charity starting January. In the event of a tie vote, a flip of the coin will determine the charity. The amount of the donation cannot exceed the amount earned through activities. Funds will not be allocated to charities from Club funds collected from dues or sponsor. No other charity will be financially supported during that year. The Club may select other charities to do service work for where no financial support is provided. | |
